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Fire Chief- Laurens Fire Department

Updated: Jun 16

City of Laurens, South Carolina

Job Description

Job Title: Fire Chief

Fire Department

General Statement of Job

Under limited supervision, performs highly responsible work in directing, planning, and overseeing the activities of personnel and activities of the Fire Department. Work involves handling the responsibility for the City Fire Department budget, ensuring that all shifts are properly staffed to cover the city; Coordinates with City Administrator concerning all personnel matters including hiring, training, terminating and disciplining departmental staff. Ensures that all vehicle and equipment replacement, maintenance, and inventory are up to date. Ensures that all fire inspection programs, Fire Department's Standard Operating Procedures, and any day-to-day Fire department operations are completed accurately. The employee works under stressful, high-risk conditions. Reports to the Mayor and City Administrator.


SPECIFIC DUTIES AND RESPONSIBILITIES


ESSENTIAL JOB FUNCTIONS

Supervises department employees which involve such duties as instructing, assigning, and reviewing work, maintaining standards, acting on employee problems, selecting new employees, appraising employee performance, recommending promotions, discipline, termination, and salary increases.

Oversees staff development and leadership training to promote staff retention, professionalism, and departmental stability.

Develops and implements long and short-range plans for the agency in coordination with the City Administrator.

Manages all procurement for the agency according to city policies and the annual budget

Commands and controls all fire and emergency operations.

Plans all daily Fire Department operations.

Plans and reviews Fire Department Standard Operating Procedures.

Reviews NFPA, OSHA, and other documents.

Informs firefighters of any changes in documents.

Plans work and training assignments for all part-time and full-time personnel.

Plans safety operations for the City of Laurens.

Communicates with other City departments and outside agencies.

Prepares daily shift assignments and schedules.

Enforces training requirements and classes for firefighters.

Prints reports and training reports.

Receives and/or reviews various records and reports including Fire Department Standard Operating Procedures and SOCs, training requirements, OSHA regulations, code changes, and pre-fire plan changes.

Prepares and/or processes various records and reports including Standard Operating Procedures and SOGs, shift assignments, training requirements, inspections and codes, and promotion requirements.

Prepares and/or processes various records and reports including statistics, budget, policy and procedure, and monthly reports for City administration.

Refers to City manual, Fire Department SOPs and SOGs, NFPA standards, International Fire and Building Code, insurance service organization, policy and procedure manuals, codes I laws/regulations, publications, reference texts, etc.

Operates a variety of vehicles such as fire apparatus, ladder apparatus, Haz-Mat monitoring equipment, etc.; and a variety of equipment such as thermal imaging camera, medical equipment, computer, laptop computer, projector, etc.

Uses a variety of tools such as nozzles and hoses, general tools, ax, pick, vehicle extraction tools, ladders, mechanic tools, etc.; and a variety of materials and supplies such as water, foam, medical supplies, office supplies, etc. Uses a variety of computer software such as Firehouse, Microsoft 2000, 3D Home Architect, CAMO Marplot and Alona, Microsoft Explorer, etc.

Interacts and communicates with various groups and individuals such as the Mayor, City Administrator, Firefighters, City Clerk and other departments, citizens of the City of Laurens, and the general public.


ADDITIONAL JOB FUNCTIONS

Prepares daily paperwork.

Performs filing.

Prepares payroll.

Assists firefighters in carpentry work.

Assists firefighters in road wash down.

Assists Parks Department in carpentry and other maintenance.

Performs fundraising activities such as American Cancer Society, Center for the Blind, Hurricane Relief, etc.

Performs general administrative/clerical work as required, including but not limited to attending and conducting meetings, preparing reports and correspondence, copying documents, compiling data for reports, etc.

MINIMUM TRAINING AND EXPERIENCE

Requires a bachelor’s degree in Fire Science or a related field equivalent supplemented by six to nine years of fire services or fire administration of experience; or any equivalent combination of training and experience, which provides the required skills, knowledge, and abilities. Must have successfully completed required courses and certification; may be required to possess additional certification(s) as deemed necessary by the City. Must possess a valid State driver's license.


MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

Physical Requirements: Must be physically able to operate a variety of machines and equipment including a typewriter, copier, computer, fire truck, fire equipment, mechanics tools, drafting instruments, hand tools, fire hose, etc. Must be physically able to exert up to fifty pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Physical demands are in excess of sedentary work. Work involves reaching, carrying, handling, pulling, stooping, kneeling, crouching, crawling, climbing, balancing, etc. Work involves walking or standing for periods of time. Must be able to lift and/or carry weights of at least one hundred pounds.

Data Conception: Requires the ability to compare and or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.

Interpersonal Communication: Requires the ability of speaking and/or signaling people to convey or exchange information. Includes the receiving of information and instructions from the supervisor. Includes the giving of instructions and assignments to subordinate personnel.


Language Ability: Requires the ability to read a variety of documents and reports. Requires the ability to prepare payroll checks, training reports, performance appraisals, purchase orders, etc., using the proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to speak with and before others with poise, voice control and confidence.


Intelligence: Has the ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts, and draw valid conclusions; to interpret an extensive variety of technical instructions in mathematical or diagrammatic form. Must have the ability to deal with several abstract and concrete variables.


Verbal Aptitude: Requires the ability to record and deliver information and to follow verbal and written instructions. Must be able to communicate effectively and efficiently using a variety of technical and/or professional terminology including fire science, code enforcement, budgeting, hydraulics, electrical, mechanics, engineering / construction, personnel, First Aid / CPR, etc.


Numerical Aptitude: Requires the ability to utilize mathematical formulas; add and subtract totals; multiply and divide; determine percentages and decimals; to determine time and weight; to utilize algebraic, geometric and trigonometric system; and to utilize basic statistical formulas and inferences.

Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width, and shape.


Motor Coordination: Requires the ability to coordinate hands and eyes in using firefighting equipment and machinery, automated office equipment, and hand tools. Requires the ability to operate motor vehicles.

Manual Dexterity: Requires the ability to handle a variety of items, office equipment, fire equipment and vehicles, control knobs, switches, etc. Must have levels of eye/hand/foot coordination.


Color Discrimination and Visual Acuity: Requires the ability to differentiate colors and shades of color; requires the visual acuity to determine depth perception, night vision, peripheral vision, inspection for small parts; preparing and analyzing written or computer data, etc.


Interpersonal Temperament: Has the ability to deal with people beyond receiving instructions. The worker needs to relate to people in situations involving more than receiving instructions. Must be adaptable to performing under high stress when confronted with an emergency.


Physical Communication: Requires the ability to talk and/or hear (talking - expressing or exchanging ideas by means of spoken words; hearing - perceiving nature of sounds by ear.


PERFORMANCE INDICATORS

Knowledge of Job: Has thorough knowledge of the methods, policies, and procedures of the Fire Department as they pertain to the performance of duties of the Fire Chief. Has extensive knowledge of the activities and methods practiced within the department. Has extensive knowledge of Federal, State, and City laws, regulations, policies, and procedures relating to the responsibilities of the Fire Chief. Has extensive knowledge of the various fire codes and ordinances related to the activities of the department, and is able to ensure implementation and enforcement of same. Has knowledge of how to determine and ensure safety on fire grounds. Has thorough knowledge of the characteristics of a wide variety of hazardous materials and the proper procedures for managing a hazardous materials incident as mandated by OSHA. Has thorough knowledge of bloodborne/airborne pathogens and infection control; has thorough knowledge of risk management and safety procedures. Is able to oversee the work of subordinates and to promote their safety. Has knowledge of how to utilize various pieces of fire fighting equipment and tools in a safe and efficient manner. Has extensive knowledge of the principles of organization, planning, management, and supervision as required by the department. Has knowledge of planning and

formulating departmental budgets as necessary, and in monitoring related expenditures. Is able to maintain an effective and positive relationship with the general public, subordinates, supervisors, and other City personnel. Has knowledge of how to communicate effectively, tactfully, and persuasively with members of the public in difficult situations which may arise. Is able to offer instruction and advice to subordinates regarding departmental policies, methods, and regulations. Is able to perform employee evaluations and to make recommendations based on results. Is skilled in the compilation of records and information necessary in the preparation of the various reports required by local and State regulations. Is able to use independent judgment and discretion in planning departmental activities, assigning work, and planning for future needs of the department, supervising subordinates, deciding upon procedures to be implemented, etc. Is able to use independent judgment in critical and/or highrisk situations. Is able to apply principles of conceptual systems, e.g., leadership, teaching, reinforcement, etc. Has knowledge of training methods and is able to instruct others through explanation, demonstration, and supervised practice. Is able to inspect the work of subordinates to ensure safe and proper compliance with all applicable standards and regulations. Is capable of providing guidance and assistance to members of the general public as needed. Is able to compile, organize, and utilize various financial information necessary in the preparation of the departmental budget, and knows how to prepare and monitor the budget.


Quality of Work: Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interface with all City departments and divisions, co-workers and customers, and the general public.


Quantity of Work: Maintains effective and efficient output of all duties and responsibilities as described under "Specific Duties and Responsibilities."

Dependability: Assumes responsibility for doing assigned work and for meeting deadlines. Completes assigned work on or before deadlines in accordance with directives, City policy, standards and prescribed procedures. Accepts accountability for meeting assigned responsibilities in the technical, human and conceptual areas.

Attendance: Attends work regularly and on time with a minimum of tardiness and absences and adheres to City policies and procedures regarding absences and tardiness. Provides adequate notice to higher management with respect to vacation time and time-off requests.


Initiative and Enthusiasm: Maintains an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountabilities. Strives to anticipate work to be done and initiates proper and acceptable direction for the completion of work with a minimum of supervision and instruction.


Judgment: Exercises analytical judgments in areas of responsibility. Identifies problems or situations as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions to problems or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors. Seeks expert or experienced advice and researches problems, situations and alternatives before exercising judgment.


Cooperation: Accepts supervisory instruction and direction and strives to meet the goals and objectives of same. Questions such instruction and direction when clarification of results or consequences are justified, i.e., poor communications, variance with City policy or procedures, etc. Offers suggestions and recommendations to encourage and improve cooperation between all staff persons and departments within the City.


Relationships with Others: Shares knowledge with supervisors and staff for mutual benefit. Contributes to maintaining high morale among employees. Develops and maintains cooperative and courteous relationships inter- and intra-departmentally, and with external entities with whom the position interacts. Tactfully and effectively handles requests, suggestions and complaints in order to establish and maintain goodwill. Emphasizes the importance of maintaining a positive image.


Coordination of Work: Plans and organizes daily work routine. Establishes priorities fort he completion of work in accordance with sound time-management methodology. Avoids duplication of effort. Estimates expected time of completion of elements of work and establishes a personal schedule accordingly. Attends meetings, planning sessions and discussions on time. Implements work activity in accordance with priorities and estimated schedules. Maintains a calendar for meetings, deadlines and events.


Safety and Housekeeping: Adheres to all safety and housekeeping standards established by the City and various regulatory agencies. Sees that the standards are not violated. Maintains a clean and orderly workplace.


Planning: Plans, coordinates and uses information effectively to enhance activities and production. Knows and understands expectations regarding the activities and works to ensure such expectations are met. Designs and formulates ways, means and timing to achieve established goals and objectives. Effectively and efficiently organizes, arranges and allocates manpower, financial and other designated resources to achieve such goals and objectives.


Organizing: organizes work and that of subordinate staff well. Ensures that staff members know what results are expected of them and that they are regularly and appropriately informed of all City and department matters affecting them and/or of concern to them.


Staffing: Works with upper management to select and recommend employment of personnel for the department who are qualified both technically and philosophically to meet the needs of the department and City. Personally directs the development and training of department personnel in order to ensure that they are properly inducted, oriented and trained.


Leading: Provides a work environment, which encourages clear and open communications. Has a clear and comprehensive understanding of the principles of effective leadership and how such principles are to be applied. Provides adequate feedback to staff so that they know whether their performance levels are satisfactory. Commends and rewards employees for outstanding performance yet does not hesitate to take disciplinary action when necessary. Exercises enthusiasm in influencing and guiding others toward the achievement of City goals and objectives.


Controlling: Provides a work environment, which is orderly and controlled. Coordinates, audits, and controls manpower and financial resources efficiently and effectively. Coordinates, audits and controls the utilization of materials and equipment efficiently and effectively. Has a clear and comprehensive understanding of City standards, methods and procedures.

Delegating: Assigns additional duties to staff as necessary and/or appropriate in order to meet department goals, enhance staff abilities, build confidence on the job and assist staff members in personal growth. Has confidence in staff to meet new or additional expectations.


Decision Making: Uses discretion and judgment in developing and implementing courses of action affecting the department. When a particular policy, procedure or strategy does not appear to be achieving the desired result, moves decisively and definitively to develop and implement alternatives.


Creativity: Regularly seeks new and improved methodologies, policies and procedures for enhancing the effectiveness of department and City. Employs imagination and creativity in the application of duties and responsibilities. Is not adverse to change.


Human Relations: Strives to develop and maintain good rapport with all staff members. Listens to and considers their suggestions and complaints and responds appropriately. Establishes a work environment to promote and maintain mutual respect.


Policy Implementation: Has a clear and comprehensive understanding of City policies regarding the department and City function. Adheres to those policies in the discharge of duties and responsibilities and ensures the same from subordinate staff.


Policy Formulation: Keeps abreast of changes in operating philosophies and policies of the City and continually reviews department policies in order to ensure that any changes in City philosophy or practice are appropriately incorporated. Also understands the relationship between operating policies and practices and department morale and performance. Works to see that established policies enhance the same.


DISCLAIMER: This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice


Contact: humanresources@cityoflaurenssc.com


Submit Resume and Cover Letter to:

City of Laurens Human Resources

126 E. Public Square

Laurens SC, 29360


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